Introduction
The SECP’s LEAP portal offers a streamlined and user-friendly process for companies to manage their key personnel. Specifically, businesses can now handle the induction, cessation, and changes in the particulars of directors and officers effortlessly. This includes roles such as the chief executive, secretary, chief financial officer, auditors, and legal advisers. Understanding how to navigate these procedures ensures compliance and keeps company records up-to-date.
Starting the Process
To begin, users must log into their registered LEAP account. From the dashboard, they can access the “Filing and Compliance” section. Here, they will find the option to initiate changes related to directors and officers. This step is straightforward and designed to guide users through the necessary actions without confusion.
Adding New Directors or Officers
Companies often need to add new directors or officers. The portal allows users to search for individuals already registered with SECP using their CNIC, NICOP, or passport number. After filling in the required details, users must upload supporting documents and validate the information. Once completed, the system notifies the newly added person. This process ensures transparency and accuracy.
Updating Existing Details
Sometimes, changes occur in the particulars of existing directors or officers. For instance, a change in residential address or contact information requires updating. Users can easily edit these details by selecting the edit option next to the person’s name. The system allows modifications while maintaining a record of all changes for future reference.
Handling Cessation of Roles
When a director or officer leaves their position, the company must formally record their cessation. Users can select the cessation option, provide a reason for removal, and fill in the relevant details. Uploading required documents, such as resignation letters or termination notices, is essential. This step ensures the company’s records reflect current realities and comply with legal standards.
Including Other Key Roles
Beyond directors, the portal also supports changes for other critical roles. Companies can add or update details for chief executives, secretaries, chief financial officers, legal advisers, and auditors. Each role has specific requirements, and the system guides users through the necessary steps for each type of position.
Certified True Copies and Declarants
Users have the option to request Certified True Copies of the statutory forms filed during this process. Additionally, they must select a declarant—either an authorized intermediary or an authorized officer—to verify and submit the application. The declarant reviews the information, confirms its accuracy, and applies their digital PIN for submission.
Submission and Payment
After completing all sections, the application is submitted. The system then requires payment within seven days to avoid late fees. Payments can be made via credit/debit card or through 1-Bill channels. Once paid, the application is forwarded to SECP for processing. Users can track the status of their application from their homepage.
Conclusion
Managing the induction, cessation, and changes of directors and officers on the SECP LEAP portal is a clear and efficient process. By following these steps, companies can ensure compliance with regulatory requirements while maintaining accurate and up-to-date records. The portal’s user-friendly design makes it accessible even for those with limited technical experience.
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